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Last Updated: 28th March 2023

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Data Privacy Policy

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We, VOLT BOX EMS ("VOLT BOX EMS" or "we"), value the data privacy of personal data owners ("you" or "yours") and are dedicated to the protection of your Personal Data (as defined below).

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Who We Are

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VOLT BOX EMS are based in the Kingdom of Saudi Arabia and the "Controller" of your Personal Data, which means that we decide how and why we process your Personal Data. We process your Personal Data for various reasons and in different manners, mostly depending on what relationship we have with you. In all cases, we are committed to inform you about how we use and process your Personal Data and to ensure that our processing aligns with applicable data privacy and protection laws (especially the Saudi Personal Data Protection Law or "PDPL").

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Definition of Personal Data

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"Personal Data" are any information that relates to an identified or identifiable individual such as the name, the address, or the telephone number of an individual. This term may also include "sensitive data," such as data about someone's health, DNA, religious beliefs, ethnicity, or tribal origin, and/or criminal history. "Processing" means any operation which is performed on your Personal Data such as collecting, storing, or analyzing your Personal Data.

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The sections below are dedicated to different categories of personal data owners, based on your relationship with VOLT BOX EMS:

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Website Users​

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This Privacy Notice applies to Personal Data VOLT BOX EMS collects through the VOLT BOX EMS website (the "Website") and does not apply to information VOLT BOX EMS collects in any other manner. Your use of the Website is subject to this Privacy Notice . Please read this Privacy Notice carefully to understand how VOLT BOX EMS treats information collected through the Website.

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Collection and Retention of Information

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VOLT BOX EMS gathers or may gather certain information about your use of the Website, such as what areas you visit and what services you access. In addition, there is information about your computer hardware and software that is or may be collected by VOLT BOX EMS. This information can include without limitation your IP address, browser type, domain names, access times and referring website addresses.

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In order to maintain your information in an efficient manner, VOLT BOX EMS retains the information it gathers about you to make your repeat visits to the Website more efficient, practical, and relevant.

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The Website is not intended for children under 13 years of age, and VOLT BOX EMS's Website does not knowingly collect personal information from children under 13.
 

Information Sharing and Disclosure

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VOLT BOX EMS does not disclose to third parties your personal information, including information about your use of the Website (such as the areas you visit or the services you access), except as set forth below:

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  • VOLT BOX EMS may disclose such information to companies and individuals VOLT BOX EMS works with in carrying out its functions, including companies and individuals authorized to perform functions on its behalf. Examples may include hosting its Web servers, analyzing data, providing marketing assistance, assisting with recruitment, collaborating with education and research, and providing customer service. These companies and individuals will have access to your personal information as necessary to perform their functions.

  • VOLT BOX EMS may disclose personal information if legally required to do so, for public safety reasons, or to protect life or health.

  • VOLT BOX EMS may also share aggregated anonymous information about visitors to the Website with its partners and other third parties so that they may understand the kinds of visitors that visit the VOLT BOX EMS site and how those visitors use the site. 

In the event that VOLT BOX EMS contracts with a third party to provide some part of the information or service that you have requested, VOLT BOX EMS may provide your information to such third party, or such third party may collect information from you on VOLT BOX EMS's behalf. VOLT BOX EMS uses reliable service providers who undertake to put in place appropriate security measures to ensure a reasonable level of protection. Such third parties will have access to personal information solely for the purposes of performing the services for which they have been engaged.

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Links to Other Sites

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The Website contains links to third-party websites that are provided for your convenience. VOLT BOX EMS does not endorse nor is it responsible for the privacy practices or the content of such websites. We recommend that you review the privacy policies and terms of use that govern those websites when you visit them.

 

​Membership Applicants

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These privacy notices apply to all current and former Membership Applicants. The purpose of these notices is to inform you about how we are collecting, using, and processing your Personal Data.

 

We’ll tell you:

  • why we are able to process your information;

  • what purpose(s) we are processing it for;

  • whether you have to provide it to us;

  • how long we store it for;

  • who your personal information is shared with;

  • where your Personal Data is hosted;

  • whether we do automated decision-making or profiling; and

  • how we protect your Personal Data.

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Please note: If you provide us with a reference as part of your application, it is your responsibility to first obtain consent from that individual to share their Personal Data with your application. By providing that Personal Data to us, you are affirming that you have obtained such consent.

 

VOLT BOX EMS maintains appropriate technical, physical, and organizational measures to protect personal information against unauthorized access, unlawful processing, accidental loss or damage, and unauthorized destruction. However, VOLT BOX EMS cannot guarantee that unauthorized third parties will never be able to defeat those measures or use your personal information for improper purposes.

 

Job Applicants

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These privacy notices apply to all current and former job applicants. The purpose of these notices is to inform you about how we are collecting, using, and processing your Personal Data.

We'll tell you:

  • why we are able to process your information;

  • what purpose(s) we are processing it for;

  • whether you have to provide it to us;

  • how long we store it for;

  • who your personal information is shared with;

  • where your Personal Data is hosted;

  • whether we do automated decision-making or profiling; and

  • how we protect your Personal Data.

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Please note: If you provide us with a reference as part of your application, it is your responsibility to first obtain consent from that individual to share their Personal Data with your application. By providing that Personal Data to us, you are affirming that you have obtained such consent.

In these sections, you can find more information on

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  • where we collect your Personal Data;

  • what kinds of Personal Data we process about you, and for what purposes;

  • what legal basis we rely on when processing your Personal Data;

  • how long we store your Personal Data for; and

  • whom we share your Personal Data with.

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Your Rights and How to Exercise Them

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The PDPL and the General Data Protection Regulation ("GDPR") (as well as other applicable data protection laws) provide you with certain rights regarding our processing of your Personal Data, which we would like to explain to you briefly below. VOLT BOX EMS will make a good faith effort to honor the rights of personal data owners and to fulfill legitimate and appropriate requests.

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  • Right to Be Informed. You have the right to be informed of the purpose and the valid legal basis or practical justification for collecting their Personal Data, and that your data shall not be processed later in a manner inconsistent with that purpose.

  • Right to Request Access. You have the right to ask for access to, and copies of, your Personal Data. There are some exemptions or cases in which we cannot fulfill this request, for example, if the identity of the requestor cannot be verified, if the request is manifestly unfounded or excessive, if we have properly disposed of the Personal Data at the end of its retention period, if your Personal Data includes someone else's Personal Data and redaction is not possible, and if a law provides another exception.

  • Right to Request Correction. You always have the right to ask us to correct, update, or complete the Personal Data we are processing about you.

  • Right to Request Destruction. This right allows you, under certain circumstances, to request that we delete your Personal Data.

  • Right to Object. You have the right to object to the use of your Personal Data for direct marketing purposes.

  • Right to Withdraw Consent. If we processed your Personal Data solely on the basis of consent, you have the right to revoke this consent at any time. Revoking consent, however, does not affect the lawfulness of the processing carried out up until this point.

  • Right to Data Portability. In certain circumstances, you can ask to receive the Personal Data you provided us within a structured, common, and machine-readable format, or for us to transfer it to another Controller.

  • Right to Request Restrictions on Processing. In certain circumstances, you may request the limitation of the processing of your Personal Data in the form of (i) suspension of processing, or (ii) limitation of the scope of processing to certain categories of Personal Data or purposes of processing.

  • Right to Contest Automated Decision-Making. In certain circumstances, you have the right to be given an opportunity to express your views and contest a decision based solely on automated processing, including profiling, that significantly affects you.

  • Right to Lodge a Complaint. If you feel our processing of your Personal Data violates the law, you have the right to lodge a complaint with the appropriate governmental regulatory authority.

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Your exercise of the above rights is free of charge, except in the case of a manifestly unfounded or excessive request, in which case a reasonable fee may be charged.

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The response to requests should be provided within a maximum of 30 days (unless it is a particularly complex request).

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You can exercise your rights very easily by reaching out to our support using the following contact details: 

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Volt Box EMS

E-mail: Voltboxems@gmail.com
Address: 4700 KAUST, Thuwal 23955-6900, Kingdom of Saudi Arabia

 

Disclosures Required by Law or for Health or Safety

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Consistent with the Personal Data Protection Law, VOLT BOX EMS may disclose personal data if: (a) requested to do so by a governmental entity (i) for security purposes, (ii) to implement a law, or (ii) to meet judicial requirements; (b) disclosure is necessary to protect public health or safety, including to prevent a crime or protect national security; or (c) disclosure is necessary to protect the life or health of one or more individual(s).

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Changes to Our Privacy Notices

 

VOLT BOX EMS reserves the right to modify its Privacy Notices from time to time, and such modification shall be effective upon posting by VOLT BOX EMS on this website. If VOLT BOX EMS makes any material changes to the way your personal data will be used under its Privacy Notices, you will be notified of such changes and given the opportunity to object to such new or different use. Such modifications will be denoted by the "last updated" notice at the top of the applicable page.

Please check the Privacy Notices periodically for updates or changes.

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Last Updated: 28th March 2023

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